Accountant – Bookkeeper

The accountant – bookkeeper position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

Qualifications / Requirements

The bookkeeper candidate should have an Associate’s degree in accounting, business experience, as well as knowledge of bookkeeping and generally accepted accounting principles. Preference will be given to candidates with a working knowledge of Sales Tax Reporting, Direct Sales Experience and the SAP Business One accounting software package.

Responsibilities

  • General Accounting functions
  •  Collect sales taxes from customers in different states and remit them to the government
  •  Prepares and reviews annual, quarterly, and monthly sales and other transaction tax compliance
  •  Prepares State and local sales tax returns, transaction tax returns, and related schedules
  •  Calculates and prepares monthly sales and use tax accruals
  •  Assists with sales and use tax research and planning
  •  Provides assistance on sales and use tax related audits
  •  Prepare commission checks to sales associates
  •  Prepare and file 1099′s reports
  •  Semi-weekly payroll for employees (in various states)
  •  Conduct a monthly reconciliation of every bank account
  •  Maintain up-to-date sales reports
  •  Posting corporate credit card transactions
  •  Maintain the petty cash fund
  •  Conduct periodic reconciliations of all accounts to ensure their accuracy
  •  Code, post and receipt payments
  •  Prepare and coordinate deposit activities
  •  Check, verify and process invoices on a daily basis as well as check request
  •  Set invoices up for payment procedure
  •  Sort, code and enter accounts payable data
  •  Prepare accounts payable checks for signature; wire exchanges and ACH obligations
  •  Analyze discrepancies and unpaid invoices
  •  Maintain vendor file
  •  Make sure all the recurrent expenses are captures within the month
  •  Prepare analysis associated with accounts
  •  Reconcile vendor statements monthly
  •  Monitor Company accounts to ensure payments to be up to date taking advantage of payment discounts.
  •  Resolve billing discrepancies
  •  Communicate with vendors and react to inquiries
  •  Produce month-to-month reports
  •  Process, verify and pay employee expense reports
  •  Liaise with other departments/customers/vendors
  •  Assist in month end reporting procedures

Education / Training

Associate’s degree in accounting, business experience, as well as knowledge of bookkeeping and generally accepted accounting principles

Other

Key Competencies

  •  Planning and organizing
  •  Problem-solving skills
  •  Interpersonal skills
  •  Teamwork
  •  Organizational skills
  •  Attention to detail and accuracy
  •  Customer service orientation
  •  Communication skills
  •  Conflict management skills
  •  Stress tolerance