Administrative Coordinator – (JN -042022-4805)

If your passion is managing administrative tasks, you understand execution is key and you like to work in a great company that makes natural + ethical beauty products and has a great social impact this is a great opportunity for you.

This position will base in Little HaitiMiami, on-site from Monday to Friday, 9 am to 5 pm. You must be flexible to do a Saturday or evening if it is needed once in a while (every 1-3 months)

You will assist with Company’s team with managing administrative tasks and improving the flow of the operations process. You will work closely with the Supply Chain Manager, CEO and Finance Manager to achieve goals.

Your day-to-day will include:

  • Proactively and efficiently handle basic office duties.
  • Creatively suggest ways to improve new policies and processes, create and maintain SOPs (Standard Operating Procedures).
  • Assist the Finance Manager with data entry and invoice processing.
  • Shipping and receiving supervision working with the Supply Chain Manager to review and sign off on orders to ensure they are compliant.
  • Supervise the Order Fulfillment Team to ensure SOPs are followed.
  • Support the Sales Manager by facilitating communications and interactions between internal and external parties.
  • Assist with special projects, such as process improvements and budget development.

 

Thinking of applying? Here’s the list of benefits so you can make a better decision:

  • Seven-day company closure between Christmas and New Year
  • Five days of paid flexible PTO annually, plus seven days of paid holidays
  • 401K with % match from the Company
  • Monthly health & wellness stipend
  • Monthly product stipend, plus an additional discount for friends & family
  • Phone stipend for administrative & managerial staff
  • Team building sessions and wellness retreats throughout the year

 

You have:

  • Supervisor / leadership experience.
  • Experience / Knowledge with Accounting (Familiar with Quickbooks Commerce / NetSuite).
  • Experience using Microsoft Excel and utilizing formulas.
  • Strong communication skills in English both written and verbal.

If you want this to be your next step in your career apply now!! and if you are not sure or want more information, give me a call at this number (786) 796  2682  or send me an email here marianb@asapstaffingservices.com

#LI-MB1

Qualifications / Requirements

  • 5+ years’ experience working in a fast-paced environment as an assistant.
  • Ability to think long-term and assist the company with customer retention.
  • Maintains a positive, “can-do” attitude and quick, on-your-feet thinking.
  • Must be organized and able to proactively manage multiple projects.
  • Highly creative, inquisitive, and fun with the ability to understand branding +cultures.
  • Strong attention to detail.
  • Must be motivated and able to work and execute plans with minimal supervision.
  • Effective relationship builder and collaborator.
  • Exceptional verbal and written communication skills.
  • Must be comfortable working with math and numbers.
  • Experience using Microsoft Excel and utilizing formulas.
  • An Associates Degree or higher in Communications, Business, or related field preferred

Responsibilities

  • Maintain and promote the vision of the company.
  • Greet visitors and direct them to the appropriate parties.
  • Proactively and efficiently handle basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
  • Answer questions and find information for employees, vendors, clients, and lenders.
  • Ensure the office is well-maintained, organized, and secure.
  • Assist the Finance Manager with data entry and invoice processing.
  • Assist the warehouse team and Supply Chain Manager with processing order fulfillment and shipment documents.
  • Support the Sales Manager by facilitating communications and interactions between internal and external parties.
  • Serve as a back up to the customer service coordinator in handling customer service requests.
  • Maintain extensive product knowledge of various product lines and be comfortable making specific recommendations to customers based on needs and goals.
  •  Assist with special projects, such as process improvements and budget development.
  • Creatively suggest ways to improve new policies and processes.
  • Other tasks and duties as assigned.