Administrative Support

Our client is a global telecommunications infrastructure company, right now they are looking for an Administrative   

Qualifications / Requirements

  • Very organized and detailed oriented.
  • Excellent interpersonal, organizational, written and verbal communication skills.
  • Bilingual English & Spanish (required) both verbal and written (Portuguese is a plus).
  • Windows and Microsoft Office (Word, Excel, PowerPoint) required.

Responsibilities

Provide support to telecom services supply chain.  Following are the main activities to be performed:

  • Purchase Orders Requests: Generate requests in ERP.  Follow up approval process.  Provide documental support to complete the process.
  • Cost Recognition: Process good receipts in ERP.  Calculate available PO balances.  Trigger supplemental POs when needed.
  • Reporting: Based on systems information prepare and update monthly costs reports.

Review reports for anomalies and other inconsistencies.

  • Generate ad-hoc reports.
  • SLA Credit Control: Based on performance reports from NOC, follow up and control SLA credits from providers.

Reconcile vendor credits backlog.

  • Other activities: Work coordinately with peers and internal customers in different countries.
  • Keep an organized filing system of contracts and service orders.
  • Maintain Sharepoint sites.
  • Assist in other general and administrative tasks.

Education / Training

  • Administrative and Accounting experience required.
  • ERP (SAP) and Sharepoint experience desired.